Full Lifecycle Proposal Development Services

Overview

ProStanSer offers end-to-end Full Lifecycle Proposal Development Services that empower government contractors to identify opportunities, craft strategic responses, and win competitive contracts at the federal, state, and local levels.

Our team of Shipley-trained and certified professionals guides clients through every phase of the proposal process. From pre-solicitation through post-submission support, we deliver customized, process-driven services that align with your goals and increase your win probability.

We operate under our proven framework of the Three Cs:

• Compliant – ensuring strict adherence to all solicitation instructions

• Compelling – developing content that persuades and differentiates

• Customer-Focused – tailoring every response to speak directly to the mission and needs of the client agency

ProStanSer is the partner you need to build proposals that are strategic, high-quality, and submission-ready.

Features

Opportunity Identification & Bid Decision Support

• Ongoing monitoring of solicitation portals (SAM.gov, GovWin, Grants.gov, etc.)

• Capture of pre-RFP intelligence and agency research

• Structured go/no-go analysis and decision support

Capture Strategy & Competitive Positioning

• SWOT and competitor landscape analysis

• Win theme development and value proposition refinement

• Teaming strategy and partner outreach coordination

Proposal Planning & Project Management

• Development of compliance matrices, proposal outlines, and schedules

• Facilitated kickoff meetings to align stakeholders

• Use of centralized platforms for file management and collaboration

Content Development & Proposal Writing

• Technical, management, staffing, and past performance narrative creation

• SME interviews and content integration

• Executive summaries, resumes, cover letters, and staffing charts

Graphics, Formatting, and Desktop Publishing

• Creation of visual aids (org charts, process diagrams, infographics)

• Formatting per agency-specific requirements (GSA, VA, DHS, DoD, etc.)

• Final proposal production, print coordination, and digital optimization

Quality Control & Review Management

• Coordination of Pink Team, Red Team, and Gold Team reviews

• Structured feedback loops with SMEs and leadership

• Final editing and proofreading for clarity, compliance, and polish

Submission & Post-Submission Support

• E-submission via agency portals and email

• Validation of receipt and compliance confirmations

• Support for debriefs, protest prep, and continuous improvement feedback loops

Benefits

Higher Win Probability

• Proposals are developed strategically to align with agency priorities and evaluation criteria, increasing your competitiveness.

Risk Mitigation

• Use of compliance tools, experienced reviewers, and QC processes reduces the risk of disqualification due to errors or omissions.

Efficient Turnaround

• A defined development process and reusable templates enable high-quality responses within tight timelines.

Stronger Messaging

• Clear, benefits-driven narratives make your solution resonate with evaluators and distinguish your offering from competitors.

Scalable Services

• Support is available for single proposal efforts or high-volume, multi-submission environments—whether you need full outsourcing or targeted assistance.

Cost Savings

• Outsourcing eliminates the burden of maintaining a full-time internal proposal team, saving on overhead and training while maintaining expert-level quality.

Process Improvement

• Post-submission analysis, debrief insights, and iterative refinements build a stronger proposal function for future pursuits.